Last Updated: October 27, 2026
1. Introduction
NPOFinance ("NPOFinance", "we", "our", or "us") provides software designed to help Non-Profit Organizations manage finances, donations, budgets, reporting, and related operational activities.
This Privacy Policy explains how information is collected, used, protected, and shared when using the NPOFinance platform.
2. Information We Collect
Information You Provide
- Name
- Email address
- Organization name
- User account information
- Contact information
- Financial records entered into the platform
- Donor and contributor records
- Vendor information
- Uploaded documents and reports
Information Collected Automatically
- IP address
- Browser type and version
- Device information
- Operating system information
- Access times and login records
- Usage analytics
- Security and audit logs
3. Organizational Data
NPOFinance may store and process information on behalf of organizations, including transaction records, donation histories, budgets, grant information, accounting reports, and other financial documentation.
Such information remains the property of the organization that submits or creates the data.
4. How We Use Information
- Provide and maintain the NPOFinance service
- Authenticate users and manage accounts
- Generate financial reports and analytics
- Improve platform functionality and performance
- Monitor system security
- Prevent fraud and unauthorized access
- Comply with legal obligations
- Communicate service updates and support information
NPOFinance does not sell personal information.
5. Legal Basis for Processing
Where applicable, personal information is processed under one or more of the following legal bases:
- Performance of a contract
- Legitimate business interests
- Compliance with legal obligations
- User consent where applicable
6. Sharing of Information
Service Providers
We may share information with trusted service providers who support hosting, authentication, storage, analytics, monitoring, communication, and other operational requirements.
Legal Requirements
Information may be disclosed when required by law, court order, regulation, or governmental request, or where necessary to protect our users, services, and legal rights.
Business Transfers
If NPOFinance is involved in a merger, acquisition, or reorganization, information may be transferred as part of that transaction.
7. Data Security
We employ administrative, technical, and organizational safeguards designed to protect information, including:
- Encrypted connections (HTTPS/TLS)
- Role-based permissions
- Authentication controls
- Audit logging
- Secure infrastructure and backups
- Security monitoring and incident response practices
No security measure can guarantee absolute protection. We strive to safeguard information using industry-standard security practices.
8. Data Retention
Information is retained only as long as necessary to provide services, comply with legal obligations, resolve disputes, and enforce agreements.
9. International Data Transfers
Information may be processed in locations outside a user's country of residence. Where required, appropriate safeguards will be implemented to protect transferred information.
10. Your Rights
Depending on applicable law, you may have the right to:
- Access personal information
- Correct inaccurate information
- Request deletion
- Restrict processing
- Object to processing
- Request portability of data
- Withdraw consent, where applicable
11. Children's Privacy
NPOFinance is intended for use by organizations and authorized adult users. The service is not directed toward children under the age required by applicable law.
12. Cookies
NPOFinance may use cookies and similar technologies for authentication, security, preferences, and analytics.
13. Third-Party Integrations
NPOFinance may integrate with external providers such as payment processors, accounting systems, banking platforms, identity providers, or cloud services. Such providers operate under their own terms and privacy policies.
14. Responsibilities of Organizations
Organizations using NPOFinance are responsible for ensuring they have the lawful authority to collect, upload, process, and manage any information stored in the platform.
15. Changes to this Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page, and the "Last Updated" date will be revised.
16. Contact Information
For questions regarding this Privacy Policy or privacy-related matters:
NPOFinance
Website: https://npofinance.space
Email: privacy@npofinance.space
17. GDPR and UK GDPR Notice
Users located in the European Economic Area and the United Kingdom may have additional rights under applicable data protection legislation, including the right to lodge a complaint with their supervisory authority.
18. California Privacy Notice
California residents may have additional rights under applicable California privacy laws concerning access, correction, deletion, and disclosure of personal information.